What is new in MessageSave 5¶
Overview¶
Welcome to MessageSave 5.0. This document outlines new features and enhancements which make the product you have come to rely on for saving, archiving, backing up and processing Outlook email messages even more powerful.
Smart Destination Folder Suggestions¶
If you have been using our SimplyFile product, you know how powerful folder suggestions are. With SimplyFile, you simply click a button to file a message in the right Outlook folder, instead of using tedious and error-prone drag and drop.
We have integrated the same folder suggestion algorithm that powers SimplyFile into MessageSave 5.0. Instead of suggesting an Outlook destination folder, like in SimplyFile, MessageSave suggests file system destination folders. Folder suggestions are enabled by default. MessageSave will learn where you file messages and after a brief training period will start suggesting relevant folders.
See Smart Suggestions.
Mapped Folders¶
Mapped Folders feature allows to you specify a corresponding destination folder for a particular Outlook folder. This way you can maintain configurations where Outlook folder tree does not match your file system destination folder tree.
AutoSave¶
AutoSave allows you to have MessageSave watch the Outlook folders you specify and automatically save new messages added to these Outlook folders to the corresponding destination folders.
See AutoSave.
File Name Templates¶
In previous versions of MessageSave, it was very easy to have MessageSave add extra fields to the file names it saves. For example, you would check a box, to automatically append values like Sender Name or Message Date to the file name or folder name. That simplicity did not allow to configure things which are a bit more advanced. For example, rearrange field order, use a different format for date or time.
File Name Templates address that issue. Now you can use the Advanced Naming Options Window to create a file and folder name patter as flexible as you would like. See File Name Templates for details on template syntax.
An Ability to Configure Scheduled Folders¶
In previous versions, the Scheduler would always process your entire mailbox. Now you can specify which folders you like to have processed by the Scheduler. See the Scheduler Tab for details.
Much Simpler Scheduling¶
MessageSave 5.0 has significantly simplified the way to configure when to run the scheduler. Instead of using Windows Task Scheduler, it now uses a custom scheduling window.
Important
If you used Scheduler in older versions of MessageSave, you will need to reconfigure it after you upgrade to version 5.0.
Outlook 2010 Ribbon UI Support¶
As you know, Outlook 2010 introduced a significant change in the User Interface - The Ribbon. MessageSave is now available as a button on the Ribbon Home tab.
The button is very compact, so it takes up little valuable Ribbon space, yet very functional. It consists of two parts:
- Click on the top part to access the Save Messages Window.
- Click on the bottom part to access a drop-down menu with additional options.
The Save Messages command is also available on the right-click context menu when you select one or more messages in the main Outlook window.
Prompt to Save Received Messages¶
In addition to an ability to prompt you to save messages you save, MessageSave has an option to prompt to save messages you receive. The prompt is shown when you close a message window after reading a message. This prompt is not available when you use Outlook Reading Pane to read messages.
You can enable this option on the General Tab of the Advanced Options window.
Streamlined installation¶
You no longer have to download a separate full version when you purchase a license. The trial version is turned into a full version by entering a license key.
Discontinued support for Outlook 2000 and 2002¶
MessageSave 5.0 supports Outlook 2003, 2007 and 2010 (both 32 and 64 bit). If you are still using and older version of Outlook, Contact our Sales Department to order a MessageSave 4.0 license.
Unicode MSG format¶
By default, MessageSave 5.0 uses Unicode MSG format. Unicode MSG files can be opened in Outlook 2003 or newer.
Important
If you need to be able to open the MSG files you save in older versions of Outlook (2000 and 2002), there is an option to use non-Unicode format, which is compatible with all versions of Outlook. Contact our Support Department for details.
New User Guide¶
We have rewritten the User Guide from scratch. (This document is a part of it). The new User Guide includes expanded content, better navigation, search and index, so you can quickly and easily locate the information you are looking for.
Check for Updates¶
MessageSave now has a Check for Updates command, which you can use the check if a newer version is available.
What else would you like to see?¶
Many of the new features and improvements are based on your suggestions. If you have ideas on how else we can make MessageSave even more useful to you, we would love to hear from you!
Upgrade today!¶
Licensed users of MessageSave 4 are eligible for discount upgrade pricing. Upgrade today!